The application process

Thank you for previously submitting an Expression of Interest for the Travel Well Community Grant Scheme.

You should have received the link to this page on an email sent from [email protected]. If you have not yet been in contact with the Travel Well team, before proceeding here, you must firstly fill out an Expression of Interest form.

Objective of the grant

The Travel Well Community Grant Scheme is intended to enable community organisations to bid for funding to buy equipment which can enable and encourage walking and cycling.

As part of a national trial funded by Active Travel England, Nottingham is one of 11 areas where it has been identified that people switching to more active lifestyles can make a real difference. The particular area of interest for Travel Well are the focussed communities of Bulwell, Bulwell Hall, Snape Wood, Crabtree Farm, Highbury Vale, Aspley Estate, Beechdale, Bells Lane Estate, Bilborough, Broxtowe, Strelley Estate, St Ann’s and Sneinton. Statistics show that residents in these areas are less likely to be active and would therefore benefit greatly from walking and cycling activities.

The grant will need to focus in these areas.  It can help residents getting to or from your community organisation or to partake in active travel more generally. Alternatively, it may directly complement the rest of the Travel Well programme if your community group is involved with referrals into the programme, although this is not a requirement of acceptance.

Referrals can come into Travel Well via a formal route whereby health care employees can refer or prescribe residents to walking and cycling activities to assist with their mental and physical health. Also, referrals can come from community organisations or from self-referrals.

Travel Well is the name of the active travel social prescribing pilot, grant funded by Active Travel England, part of the government. The aims of Travel Well are to:

• Address local community identified need relating to underrepresented groups, high levels of deprivation and health inequalities.
• Actively promote increased levels of physical activity through cycling and walking.
• Demonstrate clear links between infrastructure development and the proposed social prescribing activities.
• Support modal shift to active travel providing people with travel choices and supporting changes in behaviour.

It is important to Travel Well to consider the programme legacy. The grant scheme will enable assets to be purchased by community organisations that can be used to encourage and enable but also embed walking and cycling into residents’ lives and aim to help to fulfil the list above.

Publicity

In order to promote the benefits of the Travel Well Community Grant Scheme, in any publication about the new assets, and generally for any opportunity to promote walking and cycling activities, please use the Travel Well logo. [[email protected] can provide the full logo asset pack].

Example of what the grant may fund:

• Cycle parking – ‘Sheffield stands’
• Outdoor walking clothing
• Wellington boots
• Raincoats
• Umbrellas
• Pool bikes
• D-locks
• Bicycle lights
• Bicycle baskets / panniers
• Bicycle pumps
• Puncture repair kits
• Personal Protective Equipment
• Lockers
• Drying facilities
• Secure bicycle lock up facilities

Examples of what the grant will not fund:

• Food and drink at a venue
• Room hire
• Revenue costs
• Staffing costs
• Social media and advertising
• Electricity bills
• Fuel
• Transport costs

The maximum a single group can apply for over the lifetime of the scheme is £10,000. If you have any questions, please send them regarding the Travel Well Community Grant Scheme, please email [email protected].

The grant scheme is estimated to be available until 31st October 2025.  We do reserve the right to withdraw or extend this depending on circumstances nearer to the time.

Grant monitoring

If you were to receive funding, grant monitoring is an essential part of this scheme. The least you will be required to send over is photographic evidence and depending on the value of the grant request, a written piece of feedback may be required as well as a site visit by one of the council officers or Travel Well partners may take place.  A plan of how you will monitor usage and uptake may be demonstated in the application.

Travel Well Grant Scheme Terms and Conditions

In order to proceed, please read and agree to the following Terms and Conditions.  By pressing submit, you agree to the below.

• The Expression of Interest must firstly be completed in full.
• The Application must be completed as fully as possible
• Neither Expression of Interest nor completing of Application guarantee success nor does it enter a financial agreement with council.
• The decision of whether to award a grant is decided by a panel of 3 Travel Well employees either from Nottingham City Council or Nottingham Community and Volunteer Service or Nottingham City GP Alliance based on staff availability.
• You will be notified with an update within 30 days of this application. We do reserve the right not to reply however.
• If accepted, you will receive a grant agreement letter, which you must return within 14 days. Beyond this point, your grant award may be revoked.
• Unless agreed by Travel Well otherwise, grants will be paid upfront.
• The grant will be used only for the exact purposes specified in this application form and for no other purpose.
• Receipts in respect of all expenditure from this grant must be submitted to [email protected] who will monitor the spending of this grant. Any unspent grant money must be repaid to Nottingham City Council.
• No major change or alteration of the request can be made without express written permission from the Travel Well team. If in doubt, email [email protected]
• By accepting the grant, your community group confirms that, to the best of their knowledge, the information given to the council relating to themselves, the community group and its business is true and accurate and all the relevant materials and information have been disclosed.
• No purchase or order of any assets can be made before receiving the grant confirmation. A grant cannot pay for assets already purchased.
• The grant should be used as soon as possible after being awarded. If you do not spend the entire grant within 6 months, you will promptly return any unspent sum to Travel Well at Nottingham City Council.
• You agree that Travel Well or its selected activity partners may use your community group’s name in any of our publicity materials. Please inform us if there is any issue with confidentiality.
• Travel Well will not increase the grant allocated if the quoted price changes.
• Travel Well accepts no liability for any consequences, directly or indirectly, that come about as a result of the assets.
• For grant applications totalling £2,000 or more, you must obtain 3 quotes to seek best value. For applications below this, more than one quotet is preferred but this can be assessed on a case by case basis.
• Grants are awarded inclusive of VAT. By submitting the application below, you agree you are unable to recover VAT. In the circumstance the VAT is recoverable, you must return the difference to the council.
• You will keep all financial records related to the assets purchased after receiving the grant until Travel Well closes in November 2026. It may be your legal responsibility to keep financial records for longer.
• Travel Well may withdraw the award of the grant at any time. Some of the reasons for this may be:

— If you fail to keep to the approved grant confirmation

— If you do not follow equal equality practice in employing people, recruiting new members, or providing services

— If you do not implement and follow your Child Protection Policy / Vulnerable Adult Policy in all aspects of your activities

— If any member of your group, staff or volunteers act dishonestly or negligently in their work at any time during the period the project

— If you close-down, become insolvent, go into administration, receivership, or liquidation, or make arrangements with creditors.

• The recipient agrees to participate in and co-operate with promotional activities relating to Travel Well that may be instigated and/or organised, including but not limited to the provision of ‘before and after’ photos, testimonials, taking part in case studies and sharing experiences with other community organisations.
• In using Travel Well’s name and logo, the recipient shall comply with all reasonable branding guidelines issued from time to time.
• The recipient shall comply with all reasonable requests from the Travel Well team to facilitate visits, provide reports, write-ups, statistics, photographs and case studies that will assist in evaluation and monitoring purposes.
• Employees of Nottingham City Council or Nottingham Community and Volunteer Service have the right to inspect infrastructure at any time and take photographic evidence.
• Employees of Nottingham City Council or Nottingham Community and Volunteer Service reserves the right to seek further information or documentary evidence from relevant parties in support of any individual claim.
• The management of your organisation undertake that your organisation / group will comply with all relevant statutory requirements (including but not limited to the Companies Acts, current Employment and current Health and Safety legislation), Equality and Diversity policies etc.) at all times during the currency of the Council’s financial assistance.
• A constitution or memorandum and articles of association or set of written rules which set out your aims and objectives should be produced. This must also contain a dissolution clause that guarantees any assets purchased with grant funding will be kept for community use should your group come to an end or close.
• The organisation and its management undertake to notify the Council within seven days of any intended change of address of the organisation.
• The Award and Grant Conditions shall by governed by and construed in accordance with the law of England and the parties irrevocably submit to the exclusive jurisdiction of the English courts.

Privacy Note

As per the initial Expression of Interest, you agreed to the Privacy Policy.

As a reminder, the Privacy Policy can be found here.

As well as the overall Council Privacy Statement.

https://www.nottinghamcity.gov.uk/privacy-statement

Questions:

Please answer the below as fully as possible.